Presenter (Talk) Information

To accommodate as many talks as possible and allow participants to switch between sessions, slots for up to 5 presentations will be included in each regular session of 90 minutes (only “Discussion panels” may divide the time differently).  Up to seven of these 90-minute sessions will run in parallel from Tuesday, July 16 – Friday, July 19. 

Typically in all regular sessions, each individual presentation runs for 18 minutes in total, including 15 minutes for the actual talk and 2-3 minutes for questions and changing speakers.  Each session has a chair who will keep the time and take the questions from the audience, as well as to assist you with the technical equipment. You can find the name of your session chair in the final program.

Please arrive at the room at least 15 minutes before the session start time (not your talk time) to introduce yourself to the chair.

All session rooms are equipped with a desktop computer and LCD projector, as well as a wireless mouse, and microphone.  The recommended power-point format and size is 16:9 (widescreen).

Bring your slides on a USB memory stick (also known as USB flash drive) and copy the file onto the presentation computer in time before the session starts. Please do this at least 15 minutes prior to the session start time. To avoid funny surprises with PowerPoint, speakers are advised to convert their slides to PDF files with all fonts embedded.

Only for special reasons (such as software presentations) should speakers use their own laptops, in which case you need to test it in time before the session starts. If you are using your own computer, please let your chair know, and arrive at least 30 minutes prior to your session starting to test your equipment in the session room.

In case you wish to provide handouts for your presentation, you as the presenter are responsible for bringing your own prints to hand out to the attendees onsite during your talk.

Tips

1. Practice your presentation beforehand, preferably in front of colleagues.
2. Have your colleagues ask you questions about your presentation.
3. Save a back-up copy of your presentation in the cloud, in an email, or on a flash drive.
4. Make sure your presentation is within the time limit of 15 minutes. One rule of thumb is to plan to cover one slide per minute, or a maximum of 15 slides during your presentation.
5. Start with a clear goal or aim stated at the beginning of your presentation.
6. Explain equations and define symbols.
7. On slides, often less text is better – avoid overloading slides with technical details whenever possible.
8. Remember that you are the expert of your topic! Be sure you are clearly explaining your topic to your audience.
9. Have a concluding slide at the end of your presentation.