Presenter (Talk) Information

To accommodate as many talks as possible and allow participants to switch between sessions, all oral presentations will be 15 minutes in total, including 12 minutes for the actual talk and 2-3 minutes for questions and changing speakers, regardless of the number of presentations in the session.  Each oral presentation should take place sequentially at the start of the session.  Symposia presentations may allocate time differently.  At the time of the session if there are no-shows, the chair of the session will announce the no-show and maintain the sequence of presentations.  In other words, there should be no pauses in the session.  The chair will keep the time and take questions from the audience, and – together with a volunteer assigned to the session room – assist you with the technical equipment. You can find your session chair’s name in the program (Schedule at a Glance). Please arrive at the assigned room at least 15 minutes before the session start time (not your talk time) to introduce yourself to the chair as well as to the session volunteer.

All session rooms are equipped with a PC computer and LCD projector,  microphones will be provided in the larger session rooms.

This year, speakers should send their presentation ahead of time, at least 24 hours prior to your scheduled talk, to a designated secure email address: talksIMPS@cs.cas.cz.

Please use the following e-mail subject:

“IMPS_2024_<day>_<room>_<presenter_last_name>”

(without the quotations). Here, <day> and <room> are placeholders for the weekday of the conference (e.g., Tuesday, Wednesday, …) and the room where your presentation is scheduled (please refer to the Schedule at a Glance, and see the list of rooms below). The <presenter_last_name> placeholder stands for your surname. Regarding talk rooms, your presentation is scheduled in one of the following:

• Vencovskeho aula      
• RB 101                 
• NB A     
• NB B     
• NB C
• NB D    
• RB 209                 
• RB 210                 
• RB 211                 
• RB 212

For instance, for a presentation on Tuesday in room RB 101 by John Smith, format your subject as “IMPS_2024_Tuesday_RB101_Smith”.

The email is checked and operated by a human; thus, some deviations from the subject patterns are possible in so far as it identifies your presentation uniquely. Also, you may include an explaining text to the email body if needed or you find it helpful. Please make sure that the name of a file with your slides follows the same pattern as above. For example, the file attached to the e-mail above should be IMPS_2024_Tuesday_RB101_Smith.pdf.

If your file is larger than 15 MB, instead include a link to a repository with your file.

We will ensure that your slides, if sent in time (at least 24-hours prior to your scheduled presentation) via the email, will be ready at the session room computer for your talk. However, have a back-up file available with you the day of your presentation.

Speakers may also bring their presentation slides on a USB memory stick (also known as a USB flash drive). If a speaker prefers to upload their presentation directly to the session room computer using their own USB stick, please do so during a scheduled program break, at least 24 hours before your scheduled talk, but no later than 30 minutes before the session start time (not your talk time), with the assistance of a session volunteer.

Important Note: If you need to resend a revised version of your presentation after the initial submission, please update the file name to include “revised_1”, “revised_2”, etc., to ensure the latest version is used onsite.

Note: To prevent issues with PowerPoint, speakers are advised to convert their slides to PDF files with all fonts and videos embedded, for backup purposes. You may submit both the PDF and PPT versions via email, or keep the PDF on a personal flash drive for backup use only.

Note: University Internet (Wi-Fi) and Eduroam are available onsite. However, we highly recommend that any videos included in your presentation be capable of playing without an internet connection.

Note: In the event of speaker no-shows, the session chair can use the time for an extended question and answer period or begin the next presentation.

Tips:

• Practice: Practice your presentation beforehand, preferably in front of colleagues, and encourage them to ask questions. This will help you prepare for real audience queries.
• Handouts: If you plan to distribute handouts during your presentation, ensure you bring sufficient copies for the attendees.
• Backup: Save a backup copy of your presentation in the cloud, in an email, or on a flash drive to avoid any last-minute issues.
• Time Management: Ensure your presentation fits within the allocated time. A good rule of thumb is to plan for at least one slide per minute. The session chair will use time cards to indicate when you are nearing the end of your allotted time.
• Clear Objective: Start with a clear goal or purpose stated at the beginning of your presentation to set the context for your audience.
• Complex Information: When using equations or symbols, explain them clearly and limit the number of formulas to avoid overwhelming your audience.
• Slide Design: Aim for minimal text on slides to keep them clear and engaging. Avoid overloading slides with technical details.
• Expertise: As the subject expert, ensure you explain your topic clearly to the audience.
• Conclusion: End with a concluding slide that includes your contact information, allowing attendees to reach out with further questions after your presentation.