Presenter (Talk) Information

To accommodate as many talks as possible and allow participants to switch between sessions, slots for up to 5 presentations will be included in each regular session ranging between 60 or 75 minutes in total (only “Symposium sessions” may divide the time differently).  Up to seven of these sessions will run in parallel from Tuesday, July 25 – Friday, July 28. 

Presenters should pay close attention to the time allowed to determine the total number of minutes that will be divided among each talk. For example, typically in all regular 75-minute sessions with four talks being scheduled, each individual presentation runs for approximately 18 minutes in total, including 15 minutes for the actual talk and 2-3 minutes for questions and changing speakers.  If five talks are scheduled then each individual presentations runs for 15 minutes in total. Each session has a chair who will keep the time and take the questions from the audience, as well as to assist you with the technical equipment. You can find the name of your session chair in the final program (schedule-at-glance).

Please arrive at the room at least 15 minutes before the session start time (not your talk time) to introduce yourself to the chair as well as to the session volunteer. 

All session rooms are equipped with a PC computer and LCD projector, as well as a microphone.

New this year, speakers may upload their presentation to their session room ahead of time per the online link that will be provided. All speakers will be emailed directly a list of online session room links on where to upload a speaker presentation specifically to an assigned meeting room. If a speaker does not receive this detailed speaker email with room assignment upload links by July 7th from the Psychometric Society email, please email: info@psychometricsociety.org.

All presentations are asked to be uploaded online at least 24 hours prior to the scheduled session talk time and specifically “save file as” per the sample nomenclature provided below to help keep presentations stay organized onsite. Presenters must upload their specific talk into the correct room assignment link as there will be seven separate upload links that will be provided per each meeting room. (Refer to the Schedule at a Glance for speaker talk assignments located here: https://www.psychometricsociety.org/imps2023-schedule.) Presenters must save their presentation file name per the enclosed examples: 

• Nomenclature: “Session Talk Date” – “Session Start Time“ - “Presenter Last Name”
  • July25-1015a-Douglas
  • July 26-240p-Douglas

Speaker may also bring the presentation ppt slides on a USB memory stick (also known as USB flash drive). If a speaker would prefer to upload their presentation via directly to the session room computer using their own USB memory stick, please upload at least 24-hours prior to scheduled talk during a scheduled program break, but no later than at least 20 minutes prior to the session start time (not your talk time). 

Note: To avoid funny surprises with PowerPoint, speakers are advised to also convert their slides to PDF files with all fonts and videos embedded for back-up purposes. (Feel free to submit the presentation pdf version with the PPT version online or have the pdf version also located on a personal flash drive for back-up use only.)

Note: Onsite the University Internet (wi-fi) is only available on personal devices therefore make sure any videos used for your talk are playable without internet capability. 

In case of speaker no-shows, the session chair will leave a break for the absent speaker or use that time for more question and answer. This policy ensures that attendees can rely on the time slots announced in the program and can move between session rooms.

Tips:

• Practice your presentation beforehand, preferably in front of colleagues. (Have your colleagues ask you questions about your presentations. 
• If a speaker wishes to provide handouts for their presentation, you as the presenter are responsible for bringing your own prints to hand out to the attendees onsite during your talk. 
• Save a back-up copy of your presentation in the cloud, in an email, or on a flash drive. (Reminder: Internet access is not available on the session room computer.) 
• Make sure your presentation is within the time limit split among assigned speakers. One rule of thumb is to try to plan to cover at least one slide per minute during your presentation. The session chair will signal the presenter when they are getting close to the end of their allowed time using time cards. 
• Start with a clear goal or aim stated at the beginning of your presentation.
• Explain equations and define symbols.
• On slides, often less text is better – avoid overloading slides with technical details whenever possible.
• Remember that you are the expert of your topic! Be sure you are clearly explaining your topic to your audience.
• Have a concluding slide at the end of your presentation. (Include your contact information incase attendees have additional questions they can connect with you following your talk.)